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Checklist for Folklife Project Planning
- Goals/Mission Statement
- Project topic
- Why do this project?
- Resulting Products
- Audience
- Preliminary Research
- Research existing sources
- Community members/local experts to be consulted for background
- With who should project be cleared?
- Identify potential partners.
- Personnel
- Who will be involved?
- What tasks will they do?
- Is any expertise lacking?
- Project Scope
- Define boundaries of project:
- Geographic area
- Community
- Historical period of study
- Specific topics
- Specific genres
- Duration of project
- Documentation Methods
- Sound recording
- Interviews
- Processes/performances
- Videotaping
- Interviews
- Processes/performances
- Photography (original)
- Black and white
- Color slides
- Photography (copy originals)
- Black and white
- Color slides
- Measured drawings of large objects -- buildings, boats, etc.
- Collecting objects
- Other
- Processing and Preserving Materials
- Where will materials be stored?
- How stored?
- How processed?
- By whom?
- Equipment and Supplies
- List equipment/supplies you already have and those you must acquire
- Equipment
- Tape recorder
- Microphone
- Video recorder
- Camera(s)/lenses/flash
- Tripod
- Copystand/lights
- Computer/laptop/printer
- Transcribing machine
- Other equipment
- Supplies
- Audiotapes
- Videotapes
- Batteries
- Cables and adapters
- Film (various)
- Diskettes
- Archiving supplies:
- extra tapes for duplicates
- tape storage
- photo storage
- notes/log/transcript storage
- Timetable
- Time varies, depending on:
- Familiarity with area
- Scope
- Product
- Personnel resources
- Deadline imposed by outside entity
- Fact: 6 hours transcribing per 1 hour interview
- Fact: Everything takes longer than you think it will
- Budget
- Consider all costs, e.g.:
- Transportation
- Photocopying/fax
- Postage
- Telephone
- Equipment/supplies
- Salaries
- Courtesy prints/tapes
- Costs associated with product
- Funding
- Identify funding sources
- Apply for funding
- Locate in-kind support
Excerpted from: Eff, Elaine, (ed.). "You should have been here yesterday": A Guide to Cultural Documentation in Maryland. Crownsville, MD: The Maryland Historical Trust Press, 1995, pp. 28-33. (To order, make checks payable to MHT Press and send to Maryland Historical Trust Press, PO Box 500, Crownsville, MD 21032. $10 plus $2.50 postage and handling, 410/514-7600).
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